Importing data

To import data from Microsoft to RelativityOne using Purview Sync, you will need to have the application installed and configured properly. For more information, see Installing Purview Sync.

Considerations

Before importing data, consider the following:

  • You must create review sets in Microsoft before using Purview Sync. For more information, see Microsoft's documentation.
  • You must have the Processing app installed in the same workspace that you have Purview Sync installed. For more information, see Processing.
  • In your processing profile, you must set the Auto-publish set field to Yes in your processing profile. For more information, see Processing profile.
    • Setting the Auto-publish set to Yes automatically starts the publishing process after the completion of discovery.

Setting up review sets in Microsoft

You must have review sets already created in Microsoft Purview. To set up a review set in Microsoft, see Microsoft's documentation.

We recommend using classic eDiscovery experience in Microsoft Purview to create review sets. We do not recommend using eDiscovery (preview), which is now being rolled out by Microsoft.

If you apply filters to your review set, they are not respected in the export process of your data to Relativity. For example, data is transferred as if filters were not applied.

RelativityOne checks Microsoft every 60 seconds on the job status. The collected job status information includes:

  • Whether the job has started or not.
  • Whether the job has completed successfully or with failures.

Importing

After you initiate import of data from Microsoft Purview to Relativity (see below), it starts with an export of your review set from Microsoft Purview.

Data is exported in the condensed directory structure format. Emails are exported as MSGs.

The Review Set Export job will produce 1 to 3 download links, each hosting .zip files that contain contents of the review set export. The Transfer job will download the .zip file from Microsoft server to the processing source location you selected.

Once a Transfer job completes, it kicks off an Extract job which extracts the .zip file.

Data is exported as archives containing natives (raw files) and a loadfile (additional metadata in MS format) from Microsoft server to the processing source location you will have selected during the import process of files from Microsoft Purview to Relativity (see below).

To import the review sets from Microsoft to the RelativityOne,

  1. Navigate to the Import tab.
  2. Click the Sign In button.
    A pop-up window appears to sign into Microsoft.
  3. Click the correct account you want to import the review sets from.
  4. Click the New Import button.
    The Add Import modal displays.
  5. Enter information in the Import Data from Microsoft Purview modal. For more information, see Import fields.
  6. Click Next.
  7. Add the destination information and processing information to the Import Data from Microsoft Purview modal. For more information see Processing fields.
  8. Review the Import Settings and Destination information.
  9. Click Add Import.

The Add Import screen.

After adding the import, you will be back to the Import list page.

Import fields

The list contains the fields you need to enter information in when importing.

  • Purview Case—select the case from Microsoft eDiscovery Premium that you want to import.
  • Purview Review Set—select the review set from Microsoft eDiscovery Premium that you want to import.
  • Job Name—enter the name of the f your job or leave it autopopulated by Purview Sync.
  • Description (Optional)—enter a description of the case and set.

Processing fields

Within Processing, the two jobs are discover and publish.

To set up processing,

  • Processing Source Location—select the file repository for collected data to be stored for future processing of documents or for storing collected data. For more information, see Processing.
  • Send to workspace—toggle on to enable auto-processing. If enabled, select the workspace and profile. All data in the in a completed collection or completed with errors collection will be processed after collection is complete.
    • Workspace—select a workspace within your instance to select a Processing profile to use when creating a processing job.
    • Processing Profile—select a processing profile available in the drop-down menu. The available profiles are from the selected workspace.
      • You must have the Processing app installed on the workspace you are using
      • You must have the Auto-publish set in your processing profile set to Yes.
      • All data in a completed collection or completed with errors collection will be processed after collection is complete.
    • Processing Set Name—the name defaults to the Export Name in the Import step. You can also edit it for a custom name.

Imports list

The imports list page includes the Purview imports you added to Relativity. The list includes the data you entered such as job name, Purview Case, Review Set, and Processing Source Location. It also includes imported data such as Status, Date, and Size.

Note: You must log in to Microsoft to see the import list.

The Imports list page provides a high-level overview of all created imports. In the import list, you will see the following information:

  • Job name—the name given to the export while creating your job in Purview Sync.
  • Status—status of the import job. In the Status column, you can see different statuses:

    • Scheduled—your job has been initiated

    • Export—export of your data. Then the data is downloaded as zipped files Relativity and extracted from zips.
    • Conversion—automatic conversion from HTML into RSMF (Relativity Short Message Format) is taking place. For more information, see Data transformation.
    • Processing—data is being processed in Relativity
    • Overlay—automatically updates existing records in the review workspace by merging or replacing data from the source with corresponding fields in the workspace.
    • Completed—all data is collected and in Relativity.
    • Failed—your job has failed. View the error description and code in the Import Details slide-out page (see below).
  • Start Date—value is what the time stamp is when Relativity starts the import. Stored in UTC. Displayed in local time.
  • Size—the size of the export before processing in it's compressed size.
  • Purview Case—the eDiscovery Premium case created in Microsoft Purview. This is similar to a workspace.
  • Purview Review Set—the data set created in Microsoft Purview.
  • Processing Source Location—the file repository for collected data to be stored for future processing of documents or for storing collected data. Click on processing set name to go to workspace with the processing set.

Import details

Click an export name to see the Import Details slide-out page. On the Import Details page, you can see the following information:

  • Name—the name of the export. By default, this is the Review Set name and date created.
  • Error Details—short error description and code of the error.
  • Date Start—lists the date and time Relativity started importing data.
  • Date Completed—lists the date and time Relativity completed the import. When the job is not yet completed, the column shows To be determined.
  • Microsoft Account—lists the user's Microsoft email address.
  • Processing Source Location—lists the file repository that collected data is stored for future processing of documents or for storing collected data. For more information, see Processing.
  • Job ID—unique ID of your job. Might be helpful if you contact Customer Support.

Clicking an Export Name slides out the Import Details page.

Underneath these job details, you can find details of a Processing Set:

  • Processing Set name—after clicking into it, you get directed to the Processing part of Relativity, where you can see all details of the processing of your job.
  • Workspace—name of the workspace where your processing set is.
  • Processing Status—status of the processing part of your job. It might be different from the Job Status visible on the Imports List.