Running a dictionary search

When you run a dtSearch, you can use Dictionary Search to query the index for a term and find the total occurrences and number of documents in which it occurs. The Dictionary Search dialog displays the results, including the following columns:

  • Keyword—the word contained in the index. If you use fuzziness or stemming in your search, this column displays any variations of the term.
  • Total Words—the number of times the word appears in the dtSearch index.
  • Total Documents—the number of documents in the index that contain the word.

A dictionary search returns only the first 2,000 items in the result set. If your search returns more than that, a message displays to indicate that only 2,000 items were returned.

Running a dictionary search in the search panel

To run a dictionary search in the search panel:

  1. Navigate to the search panel.
  2. Click the + Condition button.
  3. Select (Index Search) from the Add Condition field list.
    The (Index Search) modal opens.
  4. Select the name of your dtSearch index from the Index drop-down menu.
  5. Click Dictionary.
    The (Index Search) modal with the Dictionary link highlighted.
    The Dictionary Search modal opens.
  6. Enter a search term in the text box. You can enter variations of a search term as well as the wildcard (*), stemming (~), or fuzzy searching (%) operators.
    7. The Dictionary Search search bar and settings.
  7. (Optional) Set one of the following search operators:
    • Fuzziness Level—Select a value from one to ten to set the degree of variation in the terms returned. A larger number returns terms with more variation. This option is independent of the fuzziness (%) character that you can enter in the textbox on the Dictionary Search dialog. See Fuzzy searching.
    • Enable Stemming—Select to return grammatical variations of a word. For example, a search on "apply" returns "applying", "applies" and "applied." This option is independent of the stemming (~) character that you can enter in the textbox on the Dictionary Search dialog. See Stemming.
  8. Click the Search icon to display a list of keywords and the associated totals.
    9. The Dictionary Search Results with the magnifying glass highlighted.
  9. Perform any of the following tasks with your search results:
    • Copy Selected Keywords—Select the checkboxes for the terms that you want to copy, and click Copy Selected Keywords.
      The copy text modal opens.
      • Use Ctrl+C to copy the terms, then close the modal.
      • Click Cancel to close the Dictionary Search modal.
      • On the (Index Search) modal, click inside the Search Terms box and use Ctrl+V to paste your terms.
        The terms are added to the text box separated by the OR operator.
    • Sort—Click a column header to sort in descending or ascending order.
    • Reset Columns Sizes—Displays columns with their default widths.
    • Export—Click to download an Excel spreadsheet containing the keywords and totals from the dictionary search.
    • Show Filters/Clear All—See Filters.
  10. Click Apply to save your search settings.
  11. Click Run Search to run the search against your document list.
    12. Run the Search

Running a dictionary search in the search browser

To run a dictionary search in the Search browser:

  1. Click the Saved Searches icon ( Saved search magnifying glass icon. ) to access the Search browser from the Document list.
  2. Click Create New Search.
  3. From the Information tab, enter a Name and Owner.
  4. Click the + Condition button on the Conditions tab.
  5. Select (Index Search) from the Add Condition field list.
    The (Index Search) modal opens.
  6. Select the name of your dtSearch index from the Index drop-down menu.
  7. Click Dictionary.
    The (Index Search) modal with the Dictionary link highlighted.
    The Dictionary Search modal opens.
  8. Enter a search term in the text box. You can enter variations of a search term as well as the wildcard (*), stemming (~), or fuzzy searching (%) operators.
    9. The Dictionary Search modal with the search bar and settings.
  9. (Optional) Set one of the following search operators:
    • Fuzziness Level—Select a value from one to ten to set the degree of variation in the terms returned. A larger number returns terms with more variation. This option is independent of the fuzziness (%) character that you can enter in the textbox on the Dictionary Search dialog. See Fuzzy searching.
    • Enable Stemming—Select to return grammatical variations of a word. For example, a search on "apply" returns "applying", "applies" and "applied." This option is independent of the stemming (~) character that you can enter in the textbox on the Dictionary Search dialog. See Stemming.
  10. Click the Search icon to display a list of keywords and the associated totals.
    11. The Dictionary Search Results with the magnifying glass highlighted.
  11. Perform any of the following tasks with your search results:
    • Copy Selected Keywords—Select the checkboxes for the terms that you want to copy, and click Copy Selected Keywords.
      The copy text modal opens.
      • Use Ctrl+C to copy the terms, then close the modal.
      • Click Cancel to close the Dictionary Search modal.
      • On the (Index Search) modal, click inside the Search Terms box and use Ctrl+V to paste your terms.
        The terms are added to the text box separated by the OR operator.
    • Sort—Click a column header to sort in descending or ascending order.
    • Reset Columns Sizes—Displays columns with their default widths.
    • Export—Click to download an Excel spreadsheet containing the keywords and totals from the dictionary search.
    • Show Filters/Clear All—See Filters.
  12. Click Apply to save your search settings.
  13. Click Run Search to run the search against your document list.
    14. Run the Search