RelativityOne Activity Dashboard
You can use the RelativityOne Activity Dashboard to obtain a high-level view of the health of your instances and users. The RelativityOne Activity Dashboard is comprised of these tabs:
- User Performance.
- Batch Operation Performance.
- Data Utilization
This page contains the following information:
Note: The RelativityOne Activity Dashboard will not display data from Relativity Server instances.
Security permissions
The following minimum instance-level security permissions are required to view the RelativityOne Activity Dashboard. Users must be part of a group that is added at the instance level to view the tabs.
| Object security | Tab visibility | Admin operations |
|---|---|---|
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Using RelativityOne Activity Dashboard
Keep the following considerations in mind when using the RelativityOne Activity dashboard:
- Click on the Instance menu at the top of each tab to search for and select which instance you want to look at data from. You can only look at one instance at a time.
- When the RelativityOne Activity Dashboard detects a change, a refresh banner appears at the top of the User Performance and Batch Operations tabs.
- When you hover your mouse over a data point on a widget, that data point's information appears.
- You can read a description of a widget and relevant information on the metric thresholds used to display colors by clicking
in the upper right corner of the widget. - Tables with the Workspace field display the user friendly name of workspaces when available. If a workspace is deleted, the Artifact ID will display.
User Performance tab
You can use the widgets and reports on the User Performance tab to see the health of your instance and what your users are experiencing. Some of the information depicted on the tab includes the number of active users, document load time, and document query time.
User Performance widgets
Located at the top of the User Performance tab, the User Performance widgets provide a quick and simple snapshot of user performance data from the last 60 minutes. Widgets refresh every five minutes.
User Performance widgets include:
- Active Users - a chart showing how many unique users have accessed the selected instance(s) of Relativity over the last 60 minutes compared to the number of enabled users.
- Native & Text Viewer Time - a chart showing a breakdown of Native and Text document load times over the last 60 minutes. Each view falls into one of three buckets:
- Green - less than or equal to 0.5 seconds.
- Yellow - between 0.5 and 1.5 seconds.
- Red - greater than 1.5 seconds.
- Image & Production Viewer Time - a chart showing a breakdown of Image and Production document load times over the last 60 minutes. Each view falls into one of three buckets:
- Green - less than or equal to 2 seconds.
- Yellow - between 2 and 4 seconds.
- Red - greater than 4 seconds.
- Document Query Time - a chart showing the breakdown of object load times over the last 60 minutes. Each load time falls into one of three buckets depending on the size of the query:
- Long-Running Queries - a chart showing a breakdown of query run times over the last 60 minutes. Each query falls into one of two buckets.
- Green - less than or equal to 2 seconds.
- Red - greater than 2 seconds.
| 1-200 docs | 201-500 docs | >500 docs | |
|---|---|---|---|
| Green - Less than | 2 seconds | 3 seconds | 5 seconds |
| Yellow - Between | 2 and 4.5 seconds | 3 and 6 seconds | 5 and 14 seconds |
| Red - Greater than | 4.5 seconds | 6 seconds | 14 seconds |
User Performance reports
The User Performance reports provide a greater level of detail than the User Performance widgets.
User Performance reports include:
- Recent Long-Running Queries - a table showing a snapshot of long-running queries run within the last 60 minutes. You can use filter features with this table.
- Doc-to-Doc Time - a scatter plot depicting the load time for documents and the number of document views. Each data point represents 0.5 seconds. You can use this to identify document load times that exceed the average document load time.
- Average Doc-to-Doc Time - a bar graph displaying the average load time over 30 days and current load time in seconds for documents.
- Active Users - a line graph showing the total number of active users over 30 days.
- Hours Logged In - a line graph showing the total number of hours users were logged into the environment over 30 days.
- Daily History - a table providing a daily snapshot of user performance over a 30 day period. You can use filter features with this table.
- Date - a timestamp indicating the calendar date.
- Hours - the cumulative hours logged in the instance across all users.
- Users - the peak number of unique users who logged into the instance for the day.
- Enabled Users - the total number of user accounts that are enabled in the instance.
- Doc Views - the total number of document view actions in the day.
- Query Count - the number of user-initiated searches and view executions.
- Long-Running Query Count - the number of user-initiated searches and view executions that lasted longer than two seconds.
(Click to Expand)
Note: The Average Doc-to-Doc Time graph only graphs a current load time when a document has been viewed in the last 60 minutes.
Batch Operation Performance tab
You can use the Batch Operation Performance tab to see an overview of recent batch operations for both your Instance and workspaces. Instance batch operations include batch operations that are not associated with a specific workspace (e.g. ARM). The tab displays batch operation performance information via a collection of tables and graphs.
Batch Operation Performance reports include:
- Recent Batch Operations - a table listing batch operations that have reported within the last 60 minutes. You can use filter features with this table.
- Notes:
- Since stuck batch operations report hourly, the Recent Batch Operations report displays stuck batch operations, regardless of when they were submitted and until they are completed or removed. As a result, you can quickly see which jobs are stuck and have a status of "waiting" or "agent error."
- If the name of the job can't be found, the Artifact ID will display.
- Top 50 Recent Batch Operations - a Gantt chart shows the top 50 most recent batch operations run within the last 24 hours.
The batch operations marked as Processing are comprised of both discovery and publishing jobs.
Note: Batch operations that take less than five minutes might not display on the Gantt chart.
- Completed Batch Operations table - a table detailing batch operations run within the last 24 hours. This table includes jobs that had an error. You can use filter features with this table.
- Volume graphs - a collection of six graphs that display volume data related to batch jobs.
- Staging Explorer Volume - displays the amount of data transferred to and from RelativityOne over time.
- Discover Volume - displays the amount of data discovered over a 30 day period prior to the current date.
- Publish Volume - displays the amount of documents published over a 30 day period prior to the current date.
- OCR Volume - displays OCR volume over a 30 day period prior to the current date.
- Imaging Volume - displays the number of pages imaged over a 30 day period prior to the current date.
- Production Volume - displays the number of pages produced over a 30 day period prior to the current date.
- Daily History - a table providing a daily snapshot of batch operations over a 30 day period prior to the current date. You can use filter features with this table.
Note: The throughput calculation for imaging and OCRing gives credit for documents that have already been imaged or OCR’d. As a result, these throughputs may not be reflective of future throughputs.
Note: Small batch operations jobs that take less than 5 minutes may not appear on any of the Batch Operation Performance reports.
Data Utilization tab
Standard data billing model
You can use the Data Utilization tab to see how much of your Relativity subscription you are using.
Special considerations
Special considerations include:
- The Data Utilization tab is intended to help you estimate your overall usage trends and will indicate approximately where you are in your subscription usage to date, however, the data may not exactly reflect the figure in your monthly invoice.
- To collect data and account for any anomalies, the Data Utilization tab shows updates from the previous day rather than in real time.
- The Data Utilization tab reports on the aggregate usage for the overall account, not just a specific instance.
Data Utilization widgets
Located at the top of the Data Utilization tab, the Data Utilization widgets provide a quick and simple snapshot of your RelativityOne subscription utilization as of the prior day. Data Utilization widgets include:
- Subscription Utilization - shows the current usage of your RelativityOne subscription based on the combined set of data in active workspaces, Repository Workspaces, and Cold Storage at the current billable rate.
- Active Data - shows how much data in active workspaces is contributing to your current RelativityOne subscription utilization.
- Cold Storage Data - shows how much data in Cold Storage is contributing to your current RelativityOne subscription utilization. Data that was recently put into Cold Storage will reflect in the “Active Data” widget and contribute to the “Cold Storage Data” widget starting at the beginning of the next month.
- Repository Workspace Data - shows how much data in Repository Workspaces is contributing to your current RelativityOne subscription utilization.
- Notes: For workspaces that were immediately converted into Repository workspaces after workspace creation or archive restoration, the data will reflect in the “Active Data” widget and transition to the “Repository Workspace Data” widget starting at the beginning of the next month.
- Staging Subscription - shows the amount of data in your staging area based on the combined size of files that were processed not published, etc.
- Store - shows the amount of data in your purchased Store units.
Note: Store will only display if you purchased the product.
Data Utilization reports
The Data Utilization reports provide a greater level of detail than the Data Utilization widgets. Data Utilization reports include:
- Top 10 Workspaces by Size - a bar graph with the ten largest active workspaces sorted by current subscription data utilization. Each bar shows the current size of a workspace as well as that same workspace's peak size within the past 30 days.
- Top 10 High Growth Workspaces - a bar graph with the ten active workspaces that have the highest percentage of growth from their previous size 30 days ago to it's current size sorted by the growth percentage. Each bar shows the original size
- Subscription Utilization by Day - a stacked bar graph shows the estimated usage for data in Review, Cold Storage, and Repository Workspaces breakdown by day for the previous and current calendar months. In addition, there is a predicted utilization for the remaining days in the calendar month based on prior usage.
- Notes: For workspaces that were immediately converted into Repository workspaces after workspace creation or archive restoration or put into Cold Storage, the data will reflect in the “Active Data” widget and transition to the Repository/Cold Storage designation starting at the beginning of the next month.
- Top 10 Largest Inactive Workspaces - shows the workspaces that have not been accessed by any users in the past 60 days. The workspaces are sorted by file size.
- Daily History - a table listing information about your daily overall RelativityOne subscription usage.
- Store - shows a breakdown of data per Store unit.
Note: Store will only display if you purchased the product.
Pay-as-You-Go and Flex Commit customers
You can use the Data Utilization tab to see how much of your Relativity subscription you are using.
Special considerations
Special considerations include:
- The Data Utilization tab is intended to help you estimate your overall usage trends and will indicate approximately where you are in your subscription usage to date, however, the data may not exactly reflect the figure in your monthly invoice.
- To collect data and account for any anomalies, the Data Utilization tab shows updates from the previous day rather than in real time.
- The Data Utilization tab reports on the aggregate usage for the overall account, not just a specific instance.
- The Data Utilization tab is intended to help you estimate your overall usage trends and might not reflect the final monthly invoice.
Data Utilization widgets
Located at the top of the Data Utilization tab, the Data Utilization widgets provide a quick and simple snapshot of your RelativityOne data utilization as of the prior day:
- Total Data Usage – shows the current usage of your RelativityOne subscription based on the combined set of data in active review workspaces, repository workspaces, and cold storage workspaces at the current billable rate. The pricing models for Flex Commit and Pay-as-you-Go have conceptually different limits.
- Data Breakdown – displays the ratio of data counting at the current billable rate across review, cold storage, and repository workspaces as a ratio pie chart.
Note: For workspaces that were immediately converted into Repository workspaces after workspace creation or archive restoration, the data reflects in the “Active Data” slice and will transition to the “Repository Workspace Data” widget starting at the beginning of the next month. Similarly, data that was recently put into Cold Storage will reflect in the “Active Data” slice and will only contribute to the “Cold Storage Data” slice starting at the beginning of the next month.
- Staging Usage - shows the amount of data in your staging area based on the combined size of files that were processed not published, etc.
- Store - shows the amount of data in your purchased Store units.
Note: Store will only display if you purchased the product.
Data Utilization reports
The Data Utilization reports provide a greater level of detail than the Data Utilization widgets. Data Utilization reports include:
- Subscription Utilization by Day - a stacked bar graph displaying the estimated usage for data in review, cold storage, and repository workspaces broken down by day for the previous and current calendar months. In addition, there is a predicted utilization for the remaining days in the calendar month based on prior usage.
Note: Notes: For workspaces that were immediately converted into repository workspaces after workspace creation or archive restoration or put into cold storage, the data will reflect in the “Active Data” widget and transition to the Repository / Cold Storage designation starting at the beginning of the next month.
- Daily History - a table listing information about your daily overall RelativityOne subscription usage.
- Store - shows a breakdown of data per Store unit.
Note: Store will only display if you purchased the product.
