General settings

General settings apply to all aiR for Privilege projects within the workspace and must be populated prior to starting any aiR for Privilege project.

To update general settings:

1. Hover over the aiR for Privilege icon on the navigation bar.
2. Hover over Setup (Priv).
3. Select General Settings (Priv).
4. Complete the General Settings form.
   
   Categories and fields for each section are listed below.
5. Click Save.

There are three sections in the General Settings section:

Client Brain

Knowledge from past projects is stored in a Client Brain. Each client, as defined by the Client object linked to a workspace, will have its own segregated Client Brain. Privilege projects can only use or update the Client Brain associated with the Client object linked to the workspace they exist in. The Client Brain can kick start a project and create consistency across projects.

Client Brain fields

Field	Field type	Required field	Description	Notes
Use Client Brain	Yes/No	Required	This setting determines whether you want to use knowledge stored in the Client Brain associated with the Client object linked to this workspace, and update the Client Brain with new learnings from any project you complete in this workspace.	It is highly recommended that you use the Client Brain as it will reduce the annotation time for your project and create consistency across projects. Consider how you currently align the Client Object to understand the implications before electing to use the Client Brain. If this is your first project for a client, you should select Yes to make sure a Client Brain is created for the client and knowledge is retained.

General field mappings

These settings specify the document fields used in a project for analysis.

Caution: It is important that these fields are both mapped correctly, and that documents appropriately include values for these mapped fields. Incorrectly mapping or missing document values may cause poor results or failures. Double check these mappings and the documents before starting any project. We suggest creating a document view that includes your mapped fields so you can quality check (QC) the data completeness and quality before starting a project.

Field	Field type	Required field	Description	Notes
Document ID (Control Number)	Fixed-length text	Required	Used to identify the document.	The control number. Should always be unique, and should always exist on a document.
Parent Document ID	Fixed-length text	Required	Used to determine if a document is an attachment and what document is it an attachment of.	Should contain the control number of another document. Must be populated for attachments.
Group ID (Family)	Fixed-length text	Required	Used to determine all documents that are associated to one another by way of parent or attachment.	Populated for all documents, with a unique value per group.
Sent Date	Date	Required	Used to understand when an email document was sent.	Should include both date and time normalized to UTC time. Must be populated on every email document. Should include both date and time normalized to UTC time.
Sent Time	Fixed-length text	Optional	Used to determine the time an email document was sent if the time was not included in the sent date setting.	Should be in the following format in UTC time: {04:46:02 PM}
Record Type	Single choice	Required	Used to determine whether a document is an email or not.	A value of Email or email is classified as an email, while all other values are considered a non-email. Must be populated on every document.
File Name	Fixed-length text	Required	Used to determine the name of the file.
File Extension	Fixed-length text	Required	Used to determine the type of file to drive file specific analysis.
Author	Fixed-length text	Required	Used to determine the individual who created the document.	Should be populated on non-email documents with the individual who created the file.
Custodian (single value)	Single object	Required	Used to determine the individual who this document was collected from.	Must be a single custodian value rather than a multiple custodian deduplicated value. Must be populated on every document.
Email Subject	Long text	Required	Used to determine the subject of an email.
Email From	Fixed-length text	Required	Used to determine the email address that sent the email.	Must be populated on every email document and include only a single email address.
Email To	Long text	Required	Used to determine the email addresses that the email was sent to.	Can include multiple semi-colon delimited email addresses.
Email CC	Long text	Required	Used to determine the email addresses that are carbon copied (cc) on the email.	Can include multiple semi-colon delimited email addresses.
Email BCC	Long text	Required	Used to determine the email addresses that are blind carbon copied (bcc) on the email.	Can include multiple semi-colon delimited email addresses.
MD5 Hash	Fixed-length text	Required	Used to determine the unique MD5 hash value for each document.	Must be populated for all documents.
Extracted Text	Long text	Required	Used to determine the Extracted Text field where the document text exists.	Most of the time this will be the Extracted Text field but could be an OCR Text field or Translated Text field.
Extracted Text Size in KB	Decimal	Required	Used to determine what documents to exclude from text analysis because they are greater than our 170KB limit. See Considerations for more details.	If you do not have this field populated, you can use the Set long text field size mass operation to populate this information. Must be populated for all documents.

Validating general field mappings

To prevent downstream issues, we recommend manually validating general field mapping selections. This is very important as there are times when the validation we have implemented doesn’t catch a document, metadata, or extracted text. This can cause issues with our pipeline steps.

To validate general field mappings:

1. Navigate to the General Settings (Priv) tab.
2. Scroll to the Document Field Mappings section.
   
   
3. Take note of the fields mapped for each setting.
4. Navigate to the project in question.
5. Take note of the saved search used for the project.
6. Navigate to the Document tab.
7. Create a new saved search.
8. Add the search condition of Saved Search=[saved search linked to project].
9. Add each field that was mapped in settings as Fields on the new saved search.
10. Save and Search.
11. Perform the following manual validation. If any fail, that field may be missing data or incorrectly mapped.
    • Validate that each field has at least one document populated with a value on the field.
    • Validate that your extracted text field has real data.
    • Validate that you have a Record Type value of email on documents.
    • Validate that email addresses are semicolon delimited in the email specific fields.
    • Validate the Time on your Sent Date field to see if they are all 12:00AM, which is the default if time is provided.
    • Validate that all documents have a value under Record Type.
    • Validate that all documents have a value under Extracted Text in KB.