Relativity Transcripts

You can use the new Relativity Transcripts application to import transcripts synced to multiple .mp4 video files. The transcripts can then be linked to exhibits and you can apply designations to highlight important testimony. You can also create summary of a transcript in the Native Viewer using Generative AI to quickly find relevant information for your case. To learn more, see Transcripts Summary.

You can use Import/Export to import video transcript files. To learn more, see Importing transcript MDB data for Processing via Import/Export.

If you want to import non-MDB transcript file types, the legacy Transcripts application is still available for this task. To learn more, see Transcripts application.

Before you begin

The following applications should be installed in a workspace before you begin using Relativity Transcripts:

• Relativity Transcripts
• Import/Export
• Processing
• Hydro Review Interface

Permissions

The following permissions are needed to use Relativity Transcripts:

Object Security
Relativity Transcripts Designation - View, Edit, Delete, Add Relativity Transcripts Exhibit Link - View, Edit, Delete, Add

Relativity Transcripts billing and usage

A workspace fee is charged when you run the first successful Fact Chronology job using aiR for Case Strategy or Transcripts Summary job using Relativity Transcripts. To learn more about Transcripts Summary, see Transcripts Summary. You receive a quota of documents, and after exceeding that quota, billing transitions to a per-document rate. The workspace fee also provides 150 GB of .mp4 deposition video hosting and unlimited memos. Any video storage beyond the 150 GB is charged at your contractual Review rate.

Exhibits

When reviewing transcripts, you can link text to other documents to help build your case strategy.

Link an exhibit

To link text in a transcript to other documents:

1. On the Documents tab, select a transcripts file to open it in the Viewer.
2. Ensure the Coding Layout is expanded.
3. Select the desired text and right-click it.
4. Hover your cursor over the Link Exhibit option.
5. Select one of the following options:
   • Link This Occurrence - Links exhibit only to the selected text.
   • Link All Occurrences - Links exhibit to all occurrences of the selected text in the Transcript.
     
6. On the Link Exhibit modal, select the document would like to link to the selected text.
7. Click Link Exhibit.
   The highlighted text is a link that can be clicked to access the relevant document.

Remove an exhibit

To delete an exhibit:

1. Right-click on the exhibit text.
2. Select the Remove This Exhibit Link option from the right-click menu.
3. Click on the Remove Exhibit Link option in the modal.
   The hyperlink is removed from the transcript.

Exporting exhibits

You can download exhibits to your workstation using the Export to File mass operation:

1. Navigate to the Exhibit Links tab.
2. Select any exhibit links from the list that you wish to export.
3. Select Export to File in the mass operations drop-down menu.
   The Exporting Relativity Transcripts Exhibit Link modal displays.
4. Complete the Exporting Relativity Transcripts Exhibit Link fields. To learn more about these fields, see Mass export to file.
5. Click Export.
   The exhibits are downloaded to your workstation.

Designations

While reviewing transcripts, you can tag text as a designation to track it as part of your case strategy.

Designations can display in two different ways in the Viewer and you can toggle between the options by clicking on the Designation Display icon.

If Colors Bars is selected, each designation displays as colored bars to the left of the text in the Transcribed Text panel. This option is helpful if there are multiple overlapping designations in a transcript.

This option is helpful if there are multiple overlapping designations in a transcript.

If Highlights is selected, each designation displays as highlights over the text in the Transcribed Text panel.

Add a designation

To add a designation to a transcript:

1. On the Documents tab, select a transcripts file to open it in the Viewer.
2. Select the desired text and right-click it.
3. Hover your cursor over the Add Designation option in the right-click menu.
4. Select the designation type by doing one of the following:
   • Select the desired Designation Type from the menu.
   • If the desired designation type is not in the right-click menu, you can search for it. To do so, expand the Coding Pane, and select the Search All option in the right-click menu. On the Select Designation Type modal, you can filter the list of designation types as needed. Select the desired designation type and click Select to apply that type to the selected text.
   • Alternatively, you can create a designation type from the right-click menu. To learn more see Create a new designation type.
     The designation is added to the transcript.

Create new designation types before importing transcripts

You can create designation types using the Choices tab before importing a transcript with Import/Export. Creating the designation types ahead of time ensures that the highlights are ready as soon as the import finishes so attorneys can start annotating the transcripts right away.

1. Navigate to the Choices tab.
2. Click New Choice.
3. Select Relativity Transcript Designation for the Object Type field.
   Designation Type is automatically selected for Field.
4. Click Add Choice and enter the name of the new choice using your keyboard. The new designation type is automatically saved.
   When a new designation type is created, it is automatically assigned a color. You can edit the color for a designation type using Color Map. To learn more, see Color Map.

Create a new designation type

To create a new designation type from the right-click menu and apply it to selected text:

1. Select the desired text and right-click it.
2. Hover your cursor over the Add Designation option in the right-click menu.
3. Select the Add Designation Type option.

4. Enter a name in the Designation Type field.
5. Select a color for the new designation type either by selecting one on the Swatches tab or select the Color Picker tab and either select a color by clicking on the color gradient and dials or enter a hex color code in the textbox.
   The new designation type is created and it is applied to the selected text.

Exporting designations

You can download designations to your workstation using the Export to File mass operation:

1. Navigate to the Designations tab.
2. Select any designations from the list that you wish to export.
3. Select Export to File in the mass operations drop-down menu.
   The Exporting Relativity Transcripts Designations modal displays.
4. Complete the Exporting Relativity Transcripts Designations fields. To learn more about these fields, see Mass export to file.
5. Click Export.
   The designations are downloaded to your workstation.

Remove a designation

To delete a designation:

1. Right-click on the Designations icon next to the designation you wish to remove.
2. Select the Remove Designation option from the right-click menu.

Change a designation type

To change a designation to a new designation type:

1. Right-click on the Designations icon next to the designation you wish to edit.
2. Hover your cursor over the Change Designation option.
3. Select the desired designation type to change the designation to the selected type.