

When uploading Transcripts, Relativity automatically creates folders named after the Deponent Name field. Transcripts are stored in these folders, along with any corresponding attachments. When exhibit folders are uploaded with a transcript, the naming convention includes an underscore (_). If there are no exhibits, an exhibit folder is not created.
Special considerations include:
The Transcripts application does not support transcript files that contain footers. For example, the .txt transcript file below is not supported because it contains a footer.
The Transcripts application does not support Transcript files that contain a word index before they are uploaded to Relativity. For example, the .txt transcript file below is not supported because it contains a word index.
See Word index.
Once uploaded, native files can be seen in the Native Viewer. All non-native files can be seen in the Extracted Text Viewer instead.
To upload a new transcript to a workspace from the Documents tab:
Click the arrow on the right side of the Simple File Upload icon to open a drop-down menu, and then select New Transcript.
If you uploaded a bundle of files, Relativity extracts the transcript file and displays the extra files as exhibits. Supported bundle file types include .lef and .xmef.
Once they are uploaded, you can find the exhibits as document references in the transcripts layout. They will not have a page or line number unless they are directly linked to a page and line on the transcript. Existing links to exhibits in transcripts files will be visible in the Viewer once they are uploaded to Relativity.
Note: Only 20 exhibits can be linked to a transcript upon initial upload. By modifying the SFUMaxFilesToUpload instance setting, administrators can increase the number of files you can upload up to 100 files.
A tool tip indicates that the Deponent Name will be the name of the transcripts folder created.
Transcripts load files often come with a video of the interview. The video can be played in the Viewer in sync with the text of the transcript.
Note: You must import videos at the same time you are uploading transcripts or the video and transcript cannot sync.
To upload a video using a .txt file:
Click New Transcript. A pop-up appears.
To upload a video using a .mp4 file:
Videos are not documents and are not stored in the document list in Relativity. Videos are stored as a file field within a transcript. To access a video, you will need to open it from the Viewer or find it in the folder browser. To distinguish videos from transcripts, videos will have an icon () next to them.
To open the video player in the Viewer, click the video icon () in the bottom, left side of the Viewer.
To go directly to a specific line of the transcript in the video:
(Click to expand)
To give yourself more room to annotate the transcript, click , which will pop the video player out of the viewer. To pop the video player back in the viewer, click
.
(Click to expand)
Since a transcript is a document file, you can mass import transcripts using the Relativity Desktop Client, specifically by selecting the appropriate Document object to import.
When transcripts are imported using Relativity Desktop Client, they are initially created as native documents. When you view the native documents in the Viewer, the transcript is processed and all of the transcript data is populated.
You can use a relative or absolute path when importing transcripts using the RDC. An example of a load file is provided below.
There may be situations where you only upload a portion of a transcript, or split up a witness transcript in volumes.
Page numbers will appear on transcripts to indicate the page number for the whole transcript, and not the imported portion. The Viewer will still show page number based on the uploaded amount of pages.
The Transcripts application supports a number of different file types.
To edit the Transcripts Import Layout:
Customize your layout by dragging and dropping fields into the Transcript Fields category. Certain fields will not display as options when you're customizing the Transcripts Import Layout because they are set during the import process of a transcript file. These fields include:
Control Number
Extracted Text
File Extension
File Name
File Size
Is Transcript
Transcript Bundle
Transcript Deponent Name
Transcript Document Type
Transcript Metadata
Transcript Name
Transcript OI Metadata
Transcript Viewer Text
Transcript Word Index
The Transcript Information category does not change and includes the following fields:
If you upgrade, your customized layout does not change.
Why was this not helpful?
Check one that applies.
Thank you for your feedback.
Want to tell us more?
Great!