Domains

A domain is the web address that comes after the @ symbol in an email address. aiR for Privilege extracts domains from communicating email addresses found across all email segments within email documents in the data set. Understanding the email address domains owned by law firms, public, or in-house provides data points that our AI uses to make more effective privilege conferring decisions.

During the Classify Domains pipeline step, our AI processes domains and categorizes them as Law Firm, 3rd Party, or Undetermined. These domains are populated on the Domains (Priv) tab, where you can confirm or deny the initial prediction. Annotating a domain on the Annotator Decision field as In-House, Law Firm, or 3rd Party changes how the entities communicating under these domains are classified in the Validate Attorneys pipeline step.

Requirements

Domains can only be annotated when the Classify Domains pipeline step has a status of Ready to Apply Annotations or when the Confirm Privilege Status pipeline step has a status of Ready to Apply Annotations.

Single domain annotation

To annotate Domains:

Navigate to the Annotation (Priv)>Domains (Priv) tab.
Search for domains that belong to the end-client first. See Suggested annotation workflow.
On the Annotator Decision field, select In-House for these Domains.
Filter the list to show Domains that you have not annotated by setting Annotator Decision to (Not Set).
Select the Edit button on the first domain in the list.
Review the Prediction field, AI Confidence field, and Domain Information section.
On the Annotator Decision field, select either Law Firm, 3rd Party, Public, or In-House.
- Law Firm—if you select Law Firm, you must populate the Organization name field. The AI may try to predict the name. If it is wrong, you must correct it.
- 3rd Party—another company.
- Public—examples include Yahoo, Gmail, and others.
- In-House—mark if missed in step 3.
Note: Domains not annotated on the Annotator Decision field will take their Prediction value. Domains with an Undetermined Prediction value are treated as 3rd Party.
On the Final Privilege Status field, optionally select either Privilege Conferring, Privilege Neutral, or Privilege Breaking.
Select Save and Next to annotate the next domain.
You have completed domain annotations when all domains have an Annotator Decision field value.
See Classify Domains to complete the pipeline step.

Note: Alternatively, after completing step 3, you can filter the Prediction field to prioritize annotating those classified as Law Firm. You can then annotate the subset of returned Domains.

Mass domain annotation

To annotate Domains using the Mass Actions available:

Navigate to the Annotation (Priv)>Domains (Priv) tab.
Filter the list to show Domains that you have not annotated by setting Annotator Decision to (Not Set).
Scroll through the list of Domains and review the Prediction and AI Confidence fields. Select all of the Spammers you want to annotate as In-House.
See Suggested annotation workflow.
Use the Annotate as In-House mass action button at the bottom of the page.
Confirm that you want to Annotate these Domains as In-House. This will update the Annotator Decision field on the items selected.
Repeat steps 3-5 to mass annotate Domains as Public or 3rd Party using the Annotate as Public and Annotate as 3rd Party mass actions.

Note: There is no mass annotation option for Law Firm as you must also populate the Organization Name field for those domains. Follow the instructions under Single domain annotation

You have completed domain annotations when all domains have an Annotator Decision field value.

See Classify Domains to complete this pipeline step.

Annotate domains fields

The following fields appear when annotating Domains:

Field	Field type	Required	Description	Notes
Artifact ID	Fixed-length text	N	A unique identifier for this specific domain. This value will never change and is not editable.	By clicking on this value from a list, you will open the domain page where you can find more metadata on the domain. Use this field to find a specific Domain.
Domain	Fixed-length text	N	The domain extracted from the email addresses in the data set. This information will not change and is not editable.
Prediction	Single choice	N	The prediction by the AI model as to whether a Law Firm or Third Party, owns the domain or if it is Undetermined. This value will never change and you can not edit it.	Law Firm—belongs to a law firm entity that conveys legal advice. Third Party—a third party email address that is specific to an organization. Undetermined—unable to process for prediction.
Confidence	Decimal	N	The confidence the AI model has in its prediction. This value will never change and is not editable.	Use this field to sort the list of domains and prioritize annotations.
Annotator Decision	Single choice	Y	This is the only annotation field for domains. Select Law Firm, In-House, Public, 3rd Party. Used to confirm or correct the Prediction.
Total Sent + Received	Whole number	N	The total sum of emails sent and received by email addresses belonging to this domain in the data set. This information will not change and is not editable.
Annotated	Yes/No	N	Upon annotating and saving a domain this field populates with a check mark. You can not edit this field.	Use this field in searches to find domains you have or have not annotated. Include this field in dashboard widgets for visual representation of your annotation progress.
Privilege Project	Multiple object	N	This field links to the project that found this specific domain. This field is not editable.	A domain may link to multiple projects if it appears in multiple analyzed data sets.
Organization	Fixed-length text	N	Occasionally required. The name of the organization the domain belongs to.	Sometimes populated with an AI-generated prediction. If you select Law Firm as the Annotation Decision, this field is required.
Final Privilege Status	Single choice	N	An aiR for Privilege Lead field used during the Confirm Privilege Status pipeline step. Select Privilege Conferring, Privilege Neutral, Privilege Breaking, or Unknown.	aiR for Privilege Annotators can ignore this field.

Suggested annotation workflow

Following is the suggested annotation workflow for Domains. These steps should be completed in priority order:

Step	Expected Annotation	Content Type	Example	How to Locate
1	In House Domain	Client Domains	clientdomain.com clientdomain.uk.com clientdomain.eu cd.com (abbreviation) client.com (partial name) client.com (misspelling)	Perform the following search across domains: Domain IS LIKE [client’s domain] OR Domain IS LIKE [client’s abbreviated name] OR Domain IS LIKE [partial client name]
2	In House Domain	Mergers and Acquisitions	clientacquistioncompany.com clientmergercompany.com	Search the web for any recent mergers or acquisitions for the client. Perform the following search across domains: Domain IS LIKE [client merger or acquisition domain]
3	In House Domain	Rebrands	oldclientname.com	Search the web for any recent rebrands by the organization. Perform the following search across domains: Domain IS LIKE [old client domain]
4	In House Domain	Subsidiaries		Search the web for a recent SEC filing if the client is listed to find a robust list of subsidiaries. Perform the following search across domains: Domain IS LIKE [subsidiary name 1] OR Domain IS LIKE [subsidiary name 2]
5	Public	Email Service Providers	gmail.com yahoo.com	Perform the following search across domains: Domain IS LIKE outlook, gmail, aol, yahoo, hotmail, protonmail, zoho, icloud, mail, msn, wanadoo, orange, comcast, live, gmx, ymail, sbcglobal, verizon, etc.
6	Law Firm	AI Predicted Law Firm	cristinandassociates.com	Perform the following search across domains: Prediction IS Law Firm Sort descending by AI Confidence
7	Law Firm	Highly likely Law Firm	lawfirm.com	Perform the following search across domains: Domain IS LIKE law OR Domain IS LIKE legal OR Domain IS LIKE lp
8	Law Firm	Law Firm by People’s Names	Kennedyluthermalcom.com	Scan the list of Domains for people’s last names rather than words.
9	Law Firm	Undetermined		Perform the following search across domains: Prediction IS Undetermined Sort descending by Total Sent + Received Scan the list of Domains for potential law firms.
10	Law Firm	Third Party		Perform the following search across domains: Prediction IS 3rd Party Sort ascending by AI Confidence Scan the list of Domains for potential law firms.
11	3rd Party	Remaining	consultingfirm.com constructioncompany.com	All domains without an annotator decision after following the steps above.