Running a Dictionary search

When you run a dtSearch, you can use Dictionary Search to query the index for a term and find the total occurrences and number of documents in which it occurs. The Dictionary Search dialog displays the results, including the following columns:

  • Keyword - the word contained in the index. If you use fuzziness or stemming in your search, this column displays any variations of the term.
  • Total Words - the number of times the word appears in the dtSearch index.
  • Total Documents - the number of documents in the index that contain the word.

A dictionary search returns only the first 2,000 items in the result set. If your search returns more than that, a message displays to indicate that only 2,000 items were returned.

Running a Dictionary search in the search panel

To run a dictionary search in the search panel:

  1. Navigate to the search panel.
  2. Click Add Condition.
  3. Select (Index Search) from the Add Condition dropdown.
    The (Index Search) pop-up opens.
  4. Select the name of your dtSearch index from the Index dropdown.
  5. Click Dictionary.
    The Dictionary Search pop-up opens.
  6. Enter a search term in the textbox. You can enter variations of a search term as well as the wildcard (*), stemming (~), or fuzzy searching (%) operators.
  7. (Optional) Set one of the following search operators:
    • Fuzziness Level - Select a value from one to ten to set the degree of variation in the terms returned. A larger number returns terms with more variation. This option is independent of the fuzziness (%) character that you can enter in the textbox on the Dictionary Search dialog. See Fuzzy searching.
    • Enable Stemming - Select to return grammatical variations of a word. For example, a search on "apply" returns "applying", "applies" and "applied." This option is independent of the stemming (~) character that you can enter in the textbox on the Dictionary Search dialog. See Stemming.
  8. Click Search to display a list of keywords and the associated totals.
  9. Perform any of the following tasks with your search results:
    • Copy to Clipboard - Select the checkboxes for the terms that you want to copy, and click Copy to Clipboard. On the Documents tab, right-click in the Search Terms box, and click Paste. The terms will added to the textbox separated by the OR operator.
    • Sort - Click a column header to sort in descending or ascending order.
    • Reset Columns Sizes - Displays columns with their default widths.
    • Export to Excel - Click to download an Excel spreadsheet containing the keywords and totals from the dictionary search.
    • Show Filters/Clear All - See Filters.

Running a Dictionary search in the Search Browser

To run a dictionary search in the Search browser:

  1. Click to access the Search browser from the Document list.
  2. Click Create New Search.
  3. Enter required fields.
  4. Click Add Condition.
  5. Select (Index Search) from the Add Condition dropdown. The (Index Search) pop-up opens.
  6. Select the name of your dtSearch index from the Index dropdown.
  7. Click Dictionary. The Dictionary Search pop-up opens.
  8. Enter a search term in the textbox. You can enter variations of a search term as well as the wildcard (*), stemming (~), or fuzzy searching (%) operators.
  9. (Optional) Set one of the following search operators:
    • Fuzziness Level - Select a value from one to ten to set the degree of variation in the terms returned. A larger number returns terms with more variation. This option is independent of the fuzziness (%) character that you can enter in the textbox on the Dictionary Search dialog. See Fuzzy searching.
    • Enable Stemming - Select to return grammatical variations of a word. For example, a search on "apply" will return "applying", "applies" and "applied." This option is independent of the stemming (~) character that you can enter in the textbox on the Dictionary Search dialog. See Stemming.
  10. Click Search to display a list of keywords and the associated totals.
  11. Perform any of the following tasks with your search results:
    • Copy to Clipboard - Select the checkboxes for the terms that you want to copy, and click Copy to Clipboard. On the Documents tab, right-click in the Search Terms box, and click Paste. The terms are added to the textbox separated by the OR operator.
    • Sort - Click a column header to sort in descending or ascending order.
    • Reset Columns Sizes - Displays columns with their default widths.
    • Export to Excel - Click to download an Excel spreadsheet containing the keywords and totals from the dictionary search.
    • Show Filters/Clear All - See Filters.