Tagging documents for ECA

• ECA and Investigation
• Publishing data for ECA
• Promoting data with Integration Points

The following sample workflow depicts how you can tag documents for exclusion from the review data set based on date range.

1. Navigate to the Documents tab and remain in the default General Dashboard.
2. Select the Untagged Documents view in the view drop-down.
   
   
3. In the Count of Sort Date widget, identify any documents that you know you don't want to include in the data you promote to review.
   
   
4. Click and drag the set of documents to select them. When you do this, you automatically set a condition that then appears in the conditions pane on the left side of your view.
5. In the mass operations drop-down menu, select all documents and click Edit.
6. In the edit documents window, select the following fields and choices:
   
   
   1. Promote Designation - select the checkbox for this field and select the Exclude choice.
   2. Designation Reason - select the checkbox for this field, select the Date Range choice, and leave all other reason choices unselected.
7. Click Save.
8. When you return to the Documents tab, clear your conditions to update the document view. Note that the date range widget is now cleaner, as it no longer includes the irrelevant documents you just tagged for exclusion.

If you go to the Promotion Dashboard now, you'll see that the files you just tagged are listed as excluded.

The following sample workflow depicts how you can tag documents for exclusion from the review data set based on file type.

1. In the Documents tab, remain in the Untagged Documents view and select File Information from the widget drop-down list.
   
   
2. In the Count of Document Type widget, simplify the document list by doing the following:
   
   
   1. De-select the Email category.
   2. Select Other and System.
   3. Click Apply.
3. In the updated document list, go to the Count of File Type widget and note the different file types that you've isolated. If necessary, click on an individual file type in the pie chart and/or expand the List view at the bottom to confirm that the files identified are actually system files and should be excluded from the review data.
   
   
4. In the mass operations drop-down menu, select all of the documents and click Edit.
   
5. In the edit documents window, select the following fields and choices:
   
   
   
   1. Promote Designation - select the checkbox for this field and select the Exclude choice.
   2. Designation Reason - select the checkbox for this field, select the File Type choice, and leave all other reason choices unselected.
6. Click Save.
7. When you return to the Documents tab, clear your conditions to update the document view and note that the file type widget is now cleaner, as it no longer includes the documents you just tagged for exclusion.

If you go to the Promotion Dashboard now, you'll see that the files you just tagged are listed as excluded.

The following sample workflow depicts how you can tag documents for inclusion in the review data set based on custodian keywords.

1. In the Documents tab, remain in the Untagged Documents view and select Custodian Analysis from the widget drop-down list.
   
   
2. In the Count of Custodian widget, select a custodian and click Apply. In the example below, we've selected the custodian containing the most files, as he also contains the keywords we'd like to include.
   
   
3. Once the document list is updated, navigate to the Count of STRC-Initial Search Terms widget and note the different terms that were returned for the custodian you selected. Perform the following steps within this widget:
   
   
   1. De-select the term(s) from the list that you believe are over-inclusive. In this example, Tech* appears over-inclusive and therefore something that you want to exclude from the review data.
   2. Select the remaining terms in the list. All of these terms have more potential for relevance during review and are therefore worthy of inclusion.
   3. Click Apply.
4. In the mass operations drop-down menu, select all of the documents and click Edit.
5. In the edit documents window, select the following fields and choices:
   
   
   1. Promote Designation - select the checkbox for this field and select the Include choice.
   2. Designation Reason - select the checkbox for this field, select the Search Terms choice, and leave all other reason choices unselected.
6. Click Save.

If you go to the Promotion Dashboard now, you see that the files you just tagged are listed as included.

The following sample workflow depicts how you can tag documents for exclusion from the review data set based on custodian emails.

1. In the Documents tab, remain in the Untagged Documents view and select Custodian Analysis from the widget drop-down list.
2. In the Count of Custodian widget, select a custodian and click Apply.
3. Once the document list is updated, navigate to the Count of STRC-Initial Search Terms widget and note the different terms that were returned for the custodian you selected. In this case, only one search term is included and it contains a large number of hits. This leads you to believe that there is a lot of irrelevant information here. Select this term.
   
   
4. From the widget drop-down list, select Email Conversations.
5. In the Email Conversations dashboard, refer to the Count of Document Email From and Count of Document Email To widgets and select those entries that you know contain irrelevant emails.
   
   

6. In the mass operations drop-down menu, select all of the documents and click Edit.
7. In the edit documents window, select the following fields and choices:
   
   
   
   1. Promote Designation - select the checkbox for this field and select the Exclude choice.
   2. Designation Reason - select the checkbox for this field, select the Search Terms choice, and leave all other reason choices unselected.
8. Click Save.

If you go to the Promotion Dashboard now, you see that the emails you just tagged are listed as excluded.

Cluster visualization is another method for identifying documents that you want to tag for inclusion or exclusion.

The following sample workflow depicts how you can tag documents for inclusion based on keywords that you locate through cluster visualization.

1. Navigate to the Documents tab, select the Untagged Documents view, and select the Custodian Analysis dashboard.
2. Within the Count of Custodian dashboard, hold the CTRL key and click the blue bars representing the custodians whose keywords you want to include.
3. Click Apply to narrow the document set down to just these custodians.
4. Within the Count of Inclusive Email dashboard, click the pie slice for Yes to narrow the document set to all-inclusive emails for your selected custodians.
5. In the mass operations bar at lower left, select All #### in the first drop-down list, and then click Edit.
6.  Within the Edit pop-up window, enter or select the following:
   1. ECA Designation: Include
   2. ECA Designation Reason: Other
   3. ECA Designation notes: Inclusive emails from key custodians
   4. Ensure the check boxes to the left of each of these fields are checked.
   5. Click Save.
7. Clear the search conditions by clicking Clear All Conditions in the search panel.
8. Using the Dashboards drop-down list at upper right, switch to the General Dashboard.
9. Click Add Widget to the left of the Dashboards drop-down list and select Cluster Visualization.
10. In the Cluster Visualization Settings window, select All Documents from the Cluster Set drop-down list.
11. Click Apply. The Cluster::All Documents widget appears.
12. Minimize the Count of Sort Date/Time widget by clicking the Toggle icon in the widget header.
13. Scroll down to the STR – Priority Keywords dashboard, hold CTRL and click the appropriate pie slices.
14. Click Apply. This will update the Cluster Visualization widget. This widget provides an easy way to visualize other documents related to any documents containing a high concentration of these selected terms.
15. Hold the CTRL key and click on the appropriate clusters to select them together. For example:
    1. Agreement, short, change, buy
    2. traders, meeting, short, weekly
    3. Gas, month, week, storage



16. Click Apply. You may need to scroll up to see the Apply button if still focused on the STR - Priority Keywords widget.
17. In the mass operations bar at lower left, select All #### in the first drop-down list and click Edit.
18. Within the Edit pop-up window, enter or select the following:
    1. ECA Designation: Include
    2. ECA Designation Reason: Search Terms
    3. ECA Designation notes: Documents contain priority key terms
    4. Ensure the check boxes to the left of each of these fields are checked.
    5. Click Save.
19. Clear the search conditions by clicking Clear All Conditions in the search panel.
20. Navigate to the Promotion Dashboard within the ECA tab and take note of the tagged documents.