Markups

Markups in Relativity refer to highlights and redactions. You can add markups to documents that contain an image using the Viewer Image mode. When you open a document in the core reviewer interface, select Image to image the document if necessary and open the document as an image.

Note: If two people edit a markup at the same time, an error occurs.

This page contains the following content:

Also see this related recipe:

Highlights

When you create a highlight, a colored box appears in the area you select, just like using a highlighter.

Creating highlights

To create a highlight, perform the following steps:

  1. Click Highlight icon. Yellow is the default color. Click the drop-down menu to select a different color.
  2. Draw the highlight across the section(s) of text you want to highlight.

When you create a highlight, it appears in the Markup Navigation Pane.

Redactions

A redaction hides text on a page. In Relativity, you can create several different types of redactions:

When you create a redaction, it appears in the Markup Navigation Pane.

Creating basic redactions

To apply a basic redaction to a document, perform the following steps:

  1. Click Redact icon. The black redaction tool is the default. Click the drop-down menu to select a different tool. You can select from the following:
    • Black - creates a solid black box, like using a black marker. While you draw the box, a gray translucent fill appears.
    • Cross - creates a white redaction box black border and a black X from corner to corner.
    • Text - creates a white redaction box with black text. The text will fill the box by default. To change the font size, keep the redaction box selected and click Font size dropdown, and then select a new font size from the drop-down menu. You can right-click a text box redaction to apply different text. See Editing redaction text. The system admin determines which text options are available.
    • White - creates a solid white box with a gray border. The gray border won't be printed or produced.
  2. Draw the redaction box(es) across the section(s) of the page you want to redact. You can draw in any direction.

Creating inverse redactions

An inverse redaction creates a black redaction across the full page except on the locations where you draw boxes. To create an inverse redaction, perform the following steps:

  1. Click Inverse redaction icon.
  2. Draw the inverse redaction box(es) across the section(s) of the page you do not want to redact. A blue cast indicates where the black redaction is created, and the white box indicates the area that is not redacted. You can move or resize the white box using the controls. You can also highlight text that is not redacted.

Creating full-page redactions

A full-page redaction creates a redaction across the entire page. To apply a full-page redaction, click Redact full page icon. The black full page redaction tool is the default. Click the drop-down menu to select a different tool. You can select from the following:

  • Black - creates a solid black box, like using a black marker.
  • Cross - creates a white redaction box with a black border and a black X from corner to corner.
  • Text - creates a white redaction box with black text. You can right-click a text box redaction to apply different text. See Editing redaction text. The system admin determines which text options are available.
  • White - creates a solid white box with a gray border. The gray border won't be printed or produced.

You can also create a keyboard shortcut to apply a full-page redaction. See Creating keyboard shortcuts.

After you apply a full-page redaction, you can resize it to make it smaller than the full page and then work with it like a normal redaction.

Creating mass redactions

You can use the mass redact option to apply full-page redactions of any type to a set of pages in your document. To apply mass redactions, perform the following steps:

  1. Click Mass redact icon. The Mass Redact Options pop-up appears.
  2. Select the type of redaction to apply. You can select from the following:

    • Black - creates a solid black box, like using a black marker.
    • Cross - creates a white redaction box with a black border and a black X from corner to corner.
    • Text - creates a white redaction box with black text. In the Text Options section, you can select the font size and text to apply to the redactions. To apply custom text, select <Enter Custom Text> from the Text drop-down menu, then enter the text in the Text field.
    • White - creates a solid white box with a gray border. The gray border won't be printed or produced.
  3. Specify a range of images to apply the redaction to. Select Pages and enter a set of pages or select All pages in document to apply the full-page redactions to the entire document.
  4. Click OK. The redactions apply to the set of pages you specify.

Editing markups

To resize a single markup, click inside the markup shape. White dot controls appear on the corners and edges of the markup. Select any control and drag to resize the markup.

You can move or delete markups individually or as a set. To select multiple markups, click the selector tool Selector icon and drag across the markups. Alternatively, press Shift or Ctrl and click to select individual markups, or click Ctrl + A to select all markups on an image. Controls appear on the corners and edges of all selected markups.

To move, click and drag the selected markups to a new location. You can also move selected markups using the arrow keys. Each time you hit an arrow key, the markups move 10 pixels in that direction. For finer control, hold Ctrl while pressing an arrow key, and the markups move only 1 pixel in that direction.

To delete, right-click a selected markup and click Delete. You can also press the Delete key and click Yes on the Confirm Delete pop-up. All selected markups are deleted. For Mac users, press Fn + Delete.

Note: If you have a full-page redaction applied to an image, then you apply an additional full-page redaction, the most recently applied full-page redaction appears on top. If you then delete the second redaction, the first full-page redaction persists.

Working with overlapping markups

If you have multiple markups on a page that overlap each other, when you hover over the markups, translucent controls appear. Click the markup you want to work with, and the controls become active to indicate which markup is active. In the following example, the black box redaction is active.

Editing redaction text with a markup set

To perform this task you need the permissions for the markup sets object as well as the individual markup set you wish to use.

To edit the text in a text box redaction using the default text for a markup set, perform the following steps:

  1. Choose the desired markup set from the drop-down in the bottom-left corner of the Viewer.
  2. Right-click the redaction and select the default redaction text from the markup set.

    The new text appears in the redaction.

Editing redaction text

To edit the text in a text box redaction, perform the following steps:

  1. Right-click the redaction and select Edit.
  2. The Enter Redaction Text pop-up opens.

    Enter redaction text dialog

  1. Enter the new redaction text in the field and click Edit Redaction.
  2. The new text appears in the redaction.

Editing font size in text box redactions

The font size for text box redactions defaults to fill the entire text box. To edit the font size, perform the following steps:

  1. Select the text box redaction(s). You can press Ctrl or Shift and click to select multiple text box redactions.
  2. Click the Font Size tool Font size dropdown and select a font size. The font size applies to the text in all selected text box redactions.

When you create a new text box redaction, the last selected font size automatically applies to the text.

Mass deleting markups

You can mass delete markups from a single page, from a range of pages, or from your entire document at once using the delete redactions and highlights option. To mass delete markups, perform the following steps:

  1. Click Delete redactions and highlights icon. The Mass Delete Markup Options pop-up appears.

  2. Select the markup types you want to delete. You can select Non full-page redactions, Full-page redactions, Highlights, or any combination of these.
  3. Select the range of pages from which to delete the selected markups. You can select This page, Pages (enter a set of pages), or All pages in document.
  4. Click Delete Markups. The selected markup types are deleted from the range of pages you selected.

Controlling markup visibility

You can toggle redaction visibility between visible, transparent, and invisible. Use the Change Markup Visibility button Markup visibility icon to change the setting.

  • Click once to set the markups to transparent.
  • Click a second time to set the markups to invisible. The redactions are not deleted, just temporarily hidden.
  • Click a third time to return the markups to full visibility.

Viewing markup history

To view the history of any highlight or redaction, right-click it and select Show Markup History. The Markup Information pop-up appears with information identifying each action, the user who performed the action, and the date and time at which the action was performed.

Using the Markup Navigation pane

In the viewer, you can locate markups in a document using the Markup Navigation pane. To open this pane, click Markup navigation in the lower left corner of the viewer. The Markup Navigation pane displays a list of all redactions and highlights that reviewers created in the document, as well as references to their page numbers and parent markup sets.

Markup Navigation pane

You can click the markup type hyperlink to jump to the page where the markup occurs. In addition, Relativity updates the active markup set to the one associated with your hyperlinked selection in the Markup Navigation pane.